If you want to manage your daily activities in the best manner possible, start using calendars at the earliest. Some of the most important mailing software such as Lotus and Outlook come with the calendars, making things even more convenient for you.
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Similarly, Google Calendar is one of the best online calendars available to you right now. Just sync it with any of the hardware you commonly use such as your smartphone or tab and you are good to go. It also helps you access your calendar wherever you are.
All online calendars have more or less the same functions. They basically help you make three types of appointments that are general appointments, self-appointments and team appointments.
Furthermore, they also remind you of your appointments a day or two in advance, enabling you to schedule your tasks more effectively.
It is also imperative for you to set a time limit for every task and try to finish it within the deadline. For instance, if you want to complete a presentation before 10 AM, you must finish it before 10 AM.
As a result, you will not linger on and consume the time reserved for other tasks, improving your productivity and effectiveness in the process.
LEARN TO SAY NO
You cannot please every person in this world. It is a universal truth and there is no denying of it. You can manage your time by making a lot of commitments and shuffle between them as the need arises. It is a great time optimization technique to say the least. However, it does not always work. Sometimes, you do need to say no.
Taking every opportunity that comes knocking at your door can also complicate matters for you. It will not only overburden you but can also result in entrepreneur burnout.
Similarly, it is not always possible to honor multiple commitments or give your full time and energy to multiple projects at the same time. In the end, it can result in utter waste of time and sheer disappointment.
Therefore, it is better for you to only take those opportunities you really care about and have reasonable amount of time for. If you cannot deliver in the end or you are too much stretched out already, you must pass on a project.
There is no point of taking an opportunity if you are not interested in it or cannot give it your best. If you take it, it will only add to your frustration and physical exhaustion.
FOCUS ON JOB AT HAND
If you are doing a job or completing a task, try to concentrate solely on that task. You can get best out of your time if you focus on one job at a time. Again, keep all unnecessary distractions such as smartphones, television and gaming consoles out of your sight. It is even better if you can find a solitary place so you can focus wholeheartedly on the job.
You need to immerse yourself in that one task you are doing. Just imagine that nothing else exists in this world.
Moreover, try to complete a task once you start it. There should ideally be no breaks other than emergencies until you have finished your work.
Once again, it is important to block all the distractions and spend all your energies on completing the task.
However, you can definitely listen to your favorite music while working if that helps you.
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